Amazon Accounting Software: Bookkeeping Software for Amazon Sellers and FBA
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In short
Amazon has no accounting software. Seller Central gives you settlement reports, date range reports and business reports, but no general ledger, no chart of accounts and no profit and loss statement. Most US Amazon sellers run two tools instead of one: a ledger such as QuickBooks Online (from $38 a month) or Xero, plus something that moves Amazon settlement data into it. The Amazon Marketplace Connector by Intuit does that second job at no cost on any paid QuickBooks Online plan, and a paid connector like A2X (from $29 a month) takes over once order-level posting stops reconciling to your deposits.
Last updated August 2026
The honest read
Search for Amazon accounting software and you get lists of eight products lined up as if they were substitutes. They are not substitutes. Three of them are ledgers, four are connectors whose only job is to feed a ledger, and one is a bookkeeping service with a person doing the work. Buying two ledgers helps nobody, and buying a connector without a ledger leaves you with tidy journal entries and nowhere to post them. This page groups the tools by the job each one actually does, prices them from the vendors' own pages in August 2026, and is specific about the order volume where the no-cost option stops being enough.
Published prices
Amazon accounting software compared, with US list prices checked in August 2026
Grouped by the job each product does, because a ledger and a settlement connector are not alternatives to one another. Most sellers end up buying one from the top group and one from the middle group.
| Tool | Entry price (US) | The job it actually does | Best for |
|---|---|---|---|
| QuickBooks Online | $38/mo Simple Start | Double-entry ledger, sales tax, the tax return | Almost every US Amazon seller |
| Xero | See note below | Double-entry ledger with strong bank rules | Sellers whose accountant already works in Xero |
| Wave | $0 Starter, $16/mo Pro | Basic ledger and invoicing, no Amazon sync at all | Very small sellers keeping the stack cheap |
| Amazon Marketplace Connector by Intuit | $0 with any paid QuickBooks Online plan | Posts Amazon orders, fees, sales tax and shipping into QuickBooks | The first thing to try, before you pay for a connector |
| A2X | $29/mo, per sales channel | One summarized journal entry per settlement, split into gross, fees, refunds and tax | Sellers past roughly a few hundred orders a month |
| Link My Books | Calculator only, no published tiers | The same settlement-summary job as A2X | Sellers who want the price keyed to exact order count |
| Synder | $65/mo Basic | Settlement sync plus Stripe, PayPal and other channel feeds | Sellers running Amazon alongside several payment processors |
| Finaloop | $245/mo Starter | Bookkeeping done for you, not software you operate | Sellers who want to stop doing the books themselves |
Xero is the deliberate omission. Published US pricing for Xero was inconsistent across sources when this page was checked, so no figure is shown rather than a wrong one. Two pricing details that roundups routinely skip: A2X is billed per sales channel, so Amazon plus Shopify is two subscriptions, not one; and Link My Books publishes a calculator instead of named tiers, with the calculator rendering in pounds, so any US dollar figure quoted for it elsewhere is a converted estimate rather than a vendor list price.
Published prices
What the stack actually costs at four real Amazon order volumes
Ledger plus connector, using August 2026 list prices. The connector line is where the cost moves, because connectors are priced by order count and ledgers are not.
| Monthly Amazon orders | Ledger | Connector | Realistic monthly total |
|---|---|---|---|
| Under 200 | QuickBooks Simple Start $38 | Intuit connector, $0 | About $38 |
| 200 to 1,000 | QuickBooks Essentials $85 | A2X from $29 | About $114 |
| 1,000 to 5,000 | QuickBooks Plus $140 | A2X or Synder, $29 to $115 | About $169 to $255 |
| Over 5,000 | QuickBooks Plus $140 or Advanced $340 | Priced by volume, quote territory | $200 to $500 and up |
QuickBooks Online raised renewal prices for terms starting on or after August 1, 2026: Essentials moved from $75 to $85, Plus from $115 to $140 and Advanced from $275 to $340. Simple Start held at $38. Treat these totals as a floor. They exclude your Amazon Professional selling plan at $39.99 a month, which is a cost of selling rather than a cost of accounting.
Does Amazon have accounting software?
No. Amazon sells a marketplace, and its financial features stop at reporting. Seller Central gives you a Payments dashboard, settlement reports under Reports then Payments then All Statements, date range reports, business reports, and a long list of fulfillment and inventory reports. Amazon keeps roughly three years of settlement history, which is more than most sellers realize.
What none of that adds up to is accounting. There is no general ledger, no chart of accounts, no bank reconciliation, no balance sheet and no profit and loss statement. Seller Central also has no idea about money you spend outside Amazon, and for most sellers that is the larger half of the business: inventory purchase orders, freight forwarding and customs, prep centers, a virtual assistant, software subscriptions, and ad spend on channels Amazon cannot see. A report that only knows one side of your cash flow cannot produce a number you can file a return against.
So the question is never whether you need accounting software outside Seller Central. You do. The real question is which two products you buy, and that depends almost entirely on how many orders you ship a month. Once you can see what lands in the bank, the next job is checking it against what the platform said you earned, which is what our Amazon payout tracker covers.
What the free Amazon connector for QuickBooks actually posts
Intuit publishes a first-party app called the Amazon Marketplace Connector by Intuit, and it is genuinely free on any paid QuickBooks Online plan, including Simple Start. It imports item-level detail, maps sales, fees, sales tax and shipping to accounts in your chart of accounts, and can pull up to twelve months of history when you first connect. For a seller doing a couple of hundred orders a month, that is very often the whole answer, and paying a connector on top of it is money you do not need to spend.
The part worth understanding is what changed. The older Amazon integration for QuickBooks worked off settlement reports, which Amazon publishes roughly every fourteen days. The current app posts order-level transactions as they happen instead. If all you want is sales showing up in the ledger promptly, that is an improvement. If you reconcile, it is a step backwards, because settlement structure is what ties to the deposit in your bank account and order structure is not.
In practice the free connector posts your transactions, a single payout, and an adjustment line that is not broken out. At low volume you can eyeball that. Past a few hundred orders a month the adjustment line becomes a number nobody can explain, your bank feed stops matching cleanly, and your bookkeeper starts billing you for the time it takes to guess. That is the honest trigger for buying a paid connector, and it is a volume trigger rather than a feature trigger.
When a settlement connector starts paying for itself
A2X, Link My Books, Synder and Taxomate all do one job: take an Amazon settlement, decompose it into gross sales, refunds, referral fees, FBA fees, storage, advertising, sales tax and reserves, and post a single summarized journal entry into QuickBooks or Xero that matches the deposit exactly. One entry, one deposit, done. No line-by-line matching, no unexplained adjustment.
A2X starts at US$29 a month for Amazon and is billed per sales channel, which matters if you also sell on Shopify or Etsy, because that is a second subscription rather than a second connection. Synder starts at $65 a month on monthly billing and is the better fit when Amazon is one of several payment sources rather than the whole business. Link My Books prices through a calculator keyed to orders per month and channels, and publishes no named tiers at all, so treat any specific dollar figure you see quoted for it as somebody else's estimate.
The arithmetic is simple. A connector costs $29 to $115 a month. If it saves your bookkeeper two hours a month at $20 to $50 an hour, it is roughly break-even at the low end and clearly worth it above a thousand orders. Below a couple of hundred orders it usually is not, and the free Intuit connector is the better call. The same logic applies across platforms, which is why we wrote up payout reconciliation as its own workflow rather than a per-tool feature.
Why your Amazon deposit never matches your sales number
Seller Central shows a sales figure. Your bank shows something considerably smaller, two weeks later. The gap is not one deduction, it is six or seven stacked on top of each other, and every one of them has to land somewhere in the ledger before your books are right.
The referral fee runs from 5% to 45% depending on category, sits at 15% for most categories, and carries a minimum of $0.30 per item. FBA fulfillment fees come off separately and vary by size and weight, which is why no honest page publishes a single rate card for them. Then come monthly storage, long-term storage on aged inventory, returns and refund administration, Sponsored Products spend deducted straight from the balance, and the reserve. Amazon has run a Delivery Date plus seven days reserve in North America since March 12, 2026, so a slice of every settlement is held back rather than paid.
Sellers commonly report an all-in Amazon take of 25% to 35% of gross once everything is counted, though that is seller-reported rather than an Amazon figure and it swings hard by category. The reason this matters for accounting and not just for morale: your 1099-K reports gross, and if you build a Schedule C from net deposits you understate receipts by exactly the fee total. That is the single most common way an Amazon return goes wrong. We break the numbers down further in how much Amazon sellers make.
Order date or settlement date: the mistake that costs the most
This is the error that eats the most hours, and it is not a software problem. Amazon date range reports are keyed to the date of the order. Settlement reports are keyed to the payout period. Those two windows never line up, because an order placed on the 28th can settle in the following period, and a refund issued this period can relate to an order from two periods ago.
Pull a date range report for the month, compare it to the month of deposits, and the two numbers will disagree every single time. Sellers then spend an afternoon hunting for a discrepancy that was never there. The rule is straightforward: reconcile against settlement periods, not calendar months, and let the month-end journal handle the timing difference. Every paid connector is built around this assumption, which is a large part of what you are actually paying for.
One more constraint that catches people during a catch-up: Amazon date range reports can only be set starting from January 1, 2025. If you are cleaning up books older than that, settlement reports are the source you need, and Amazon retains roughly three years of them. Pull what you need before you go looking, because the retention window is the real limit on how far back a catch-up can go.
Software, a connector, or an accountant?
A meaningful share of US search in this category is not looking for software at all. Terms along the lines of amazon seller accountant and accountant for amazon sellers carry roughly 170 US searches a month between them, which is more than several of the software terms on this page. Those sellers have already concluded they do not want to do this themselves, and they are right more often than the software industry admits.
Rough US market rates, published as ranges because they move by city and by complexity: a bookkeeper runs $20 to $50 an hour, an enrolled agent $100 to $200, a CPA $150 to $400 and up. Monthly bookkeeping is commonly $200 to $400 for something basic and $500 to $2,500 for full service with inventory. A self-employed return with a Schedule C usually lands between $300 and $600, and complex ones between $500 and $1,500. Finaloop sits in this bracket rather than the software bracket, at $245 a month for Starter, with qualification rules capping it at $1M annual gross revenue and four years in business.
The honest split: if inventory accounting is the hard part of your business, and for most FBA sellers it is, an accountant who knows ecommerce is worth more than another subscription. If your books are basically clean and the pain is data entry, software solves it for a tenth of the price. Sellers who need both usually buy the software first, keep it tidy for a quarter, and hand a clean file to a CPA at year end, which is the cheapest version of the whole thing.
Where an income tracker fits, and where it does not
Being direct about this, because pages in this category rarely are. Earnly is not a general ledger and does not replace QuickBooks or Xero. It does not post journal entries, it does not produce a balance sheet, and it will not file your return. If what you need is double-entry accounting, buy accounting software.
What it does is the money-in side, across platforms, on one board. If Amazon is one of several places you get paid, and the others are Shopify, Etsy, Stripe, PayPal, YouTube or a brand deal, then the number you actually want is total take-home after every platform's fees, and no single ledger integration gives you that without a lot of setup. Every payout lands on one board with gross, fees and take-home separated, so you can see what each channel really nets before the accounting layer touches it.
The practical stack for a multi-channel seller: an income tracker for visibility across platforms, a connector plus a ledger for the books, and a CPA at year end. Sellers on Shopify as well as Amazon should also read our Shopify accounting software comparison, and Etsy sellers our Etsy bookkeeping software guide, since the connector economics differ noticeably by platform.
Side by side
Where the boards differ
| What you get | Earnly | Amazon accounting software |
|---|---|---|
| Amazon settlement gross, fees and take-home on one board | Yes | Only after a connector is configured |
| Shows Amazon alongside Shopify, Etsy, Stripe and creator platforms | Yes | No |
| Double-entry general ledger and chart of accounts | No | Yes |
| Balance sheet and profit and loss statement | No | Yes |
| Sales tax filing and the tax return | No | Yes |
| Works without configuring a chart of accounts | Yes | No |
| Entry price | From $12/mo | $38/mo plus $0 to $115 connector |
| Tracks money spent outside Amazon (inventory, freight, ads) | No | Yes |
| Payout calendar and expected deposit dates | Yes | No |
| Setup measured in minutes rather than an onboarding call | Yes | No |
Comparison reflects published pricing and feature descriptions as of August 2026; both products change. Pick the tool that fits how you earn. See what the board looks like on the income tracker homepage, or start with the revenue dashboard.
Questions people actually ask
Does Amazon have accounting software?
No. Amazon Seller Central provides reporting, not accounting: settlement reports, date range reports, business reports and fulfillment reports. There is no general ledger, no chart of accounts, no bank reconciliation, no balance sheet and no profit and loss statement, and Seller Central cannot see costs you incur outside Amazon. Every US Amazon seller needs separate accounting software.
Can QuickBooks connect to Amazon Seller Central?
Yes. Intuit publishes a first-party app, the Amazon Marketplace Connector by Intuit, that links Seller Central to QuickBooks Online. It imports sales with item-level detail and maps fees, sales tax and shipping to your chart of accounts, and it can pull up to twelve months of history when you first connect it.
Is the Amazon connector for QuickBooks free?
Yes, it is included at no extra cost with any paid QuickBooks Online plan, including Simple Start at $38 a month. You are paying for QuickBooks, not for the connector. That makes it the sensible first thing to try before you subscribe to A2X, Link My Books or Synder on top.
What accounting software do Amazon sellers use?
Most US Amazon sellers use QuickBooks Online or Xero as the ledger, then add a way to get settlement data in. Under roughly 200 orders a month that is usually the free Intuit connector. Above that it is typically A2X, Link My Books, Synder or Taxomate posting one summarized journal entry per settlement.
Do I need A2X if I already have QuickBooks?
Not necessarily. If you are under a few hundred orders a month, the free Intuit connector usually reconciles well enough. A2X earns its $29 a month when the connector's undifferentiated adjustment line stops being explainable and your bank feed no longer matches cleanly, which is a volume threshold rather than a feature you are missing.
How much does Amazon accounting software cost?
Budget about $38 a month at low volume, which is QuickBooks Simple Start with the no-cost Intuit connector. Between 200 and 1,000 orders expect roughly $114 a month for QuickBooks Essentials at $85 plus A2X from $29. Past 1,000 orders, $170 to $255 is realistic, and high-volume sellers move into quote territory.
What is the best accounting software for Amazon FBA sellers?
For most US FBA sellers, QuickBooks Online plus a settlement connector. FBA adds inventory, storage fees and reserves that make settlement-level posting matter earlier than it does for merchant-fulfilled sellers, so FBA sellers usually outgrow the free connector at a lower order count. Sellers with heavy inventory accounting often add an ecommerce accountant.
Does Xero work with Amazon?
Yes, but it normally needs a third-party connector. A2X, Link My Books and Synder all post to Xero as well as QuickBooks, and A2X was Xero's 2025 US Small Business App of the Year. There is no Intuit-style free first-party Amazon app on the Xero side, so budget for the connector from the start.
Why does my Amazon deposit not match my sales?
Because six or seven deductions sit between the two. Referral fees run 5% to 45% by category and 15% for most, with a $0.30 minimum per item, then FBA fulfillment, monthly and long-term storage, refunds, Sponsored Products spend and the Delivery Date plus seven days reserve. Sellers commonly report an all-in take of 25% to 35%.
Do Amazon sellers need an accountant?
It depends on inventory. If cost of goods sold and inventory valuation are the hard part of your business, an ecommerce accountant is usually worth more than another subscription: expect $200 to $400 a month for basic bookkeeping, $500 to $2,500 for full service. If your books are clean and the pain is data entry, software solves it far more cheaply.
How far back can I get Amazon settlement reports?
Amazon retains roughly three years of settlement reports, available under Reports then Payments then All Statements. Date range reports are more limited: they can only be set starting from January 1, 2025. For any catch-up bookkeeping older than that, settlement reports are the only usable source, so export what you need before the retention window moves.